Should You Backup Office 365?

Microsoft 365 is a popular choice among businesses for cloud collaboration. Microsoft 365 now has 300 million paid seats worldwide and is expanding. 1 Early in 2020, the pandemic struck, and with it the requirement to support distant employment. Microsoft Teams was widely adopted as a result, and usage is still increasing. Teams moved from having 145 million to 250 million monthly active users in just three months last year.

During this period, Advik Office 365 Backup Tool, the company's fastest-growing product, protected our customers' Microsoft 365 data, including Microsoft Teams, with support for teams-specific backups.Our Microsoft 365 backup service had more than 210,000 downloads, 25,000 clients, and 8.5 million users with paid subscriptions in 2021, according to our records.

It's also important to keep in mind that even though many of the built-in features in Microsoft 365 can resemble backups, none of them follow the standard definition of a backup, which is a separate copy of data that is kept in a different location and can be easily recovered from.

Accidental Deletion: In Microsoft 365, this is really the most frequent reason for data loss. Whether you intended to delete a user or not, the deletion will be duplicated throughout the network. That user might be recovered from a backup, and also able to export PST from Office 365 emails either to Microsoft 365 or on-premises Exchange.

Retention Policy Ambiguities and Gaps: Retention policies in Microsoft 365 are not backups; rather, they are intended to assist enterprises in adhering to rules, legislation, and internal policies that demand that they retain or delete content. However, even if you choose to use your retention policy in place of a backup, these policies are challenging to monitor, let alone maintain. A backup offers safe, central storage with longer, easier access to retention. A backup offers easier recovery with longer and more accessible retention that is all protected and kept in one location.

Threats to Internal Security: Threats to our businesses typically come to mind when discussing how to defend against outside forces. Threats from the inside, however, also affect a lot of firms, and they occur more frequently than you may imagine. Having a top-notch recovery solution reduces the possibility that crucial data will be lost or destroyed.

Dangers to External Security: The sophistication of ransomware is increasing, and criminals are discovering new ways to get in touch with our users and trick them into clicking a link that encrypts all of the organization's data and demands a ransom. Data that was lost during the attack can be simply recovered from a backup.

Requirements for compliance with the law: Although Microsoft 365 includes eDiscovery features, a third-party backup solution is designed to make it simple to search backups and swiftly restore data to satisfy any regulatory compliance requirements.

Managing migrations to Microsoft 365 and hybrid email deployments: The exchange data should be maintained and safeguarded the same way regardless of whether you are migrating to Microsoft 365 or have a mix of on-premises Exchange and Microsoft 365 users, thus the source location is irrelevant.

Data structures for teams: Many people are unaware of how complicated the Microsoft Teams backend really is. Teams are not a stand-alone application, thus the information it generates is stored in other programs like OneDrive, Exchange Online, and SharePoint Online.

Topic revision: r3 - 19 Dec 2023, PradeepKatiyar
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